Calendar and events

Read the calendar

You see the events meant for your role. Board sees every event. Each event has the color of its category, and the key under the calendar shows what each color means.

The calendar also shows the sitting shifts you are assigned to. Open shifts are on the Shifts page.

The Event agenda, beside the calendar on a wide screen and under it on a narrower one, lists the events and shifts that have not ended yet, in time order. Press an event to see its details, files, RSVP and the announcements about it.

1. Open Calendar from the menu.
2. Press Month, Week or Day to choose how much the calendar shows.
3. Press Previous or Next to move back or forward. Press Today to return to today.
4. Press an event or a shift on the calendar to open it.
5. Press the small dog beside a cake to open the profile of the dog whose birthday it is.

Add an event

Everyone who can see the event gets a reminder in the app an hour before it starts. All-day events have no reminder.

For an Instagram post, copy the link of a post or reel in Instagram and paste it. Everyone who can see the event sees the post on the event’s page.

To add files, open the event after you add it.

1. Press Add an event above the calendar, or press the + beside a day’s date to start on that day.
2. Type a Title, and pick the Start and End. Check All-day event if the event has no set times.
3. Pick a Category. It sets the event’s color and checks the groups under Who else can see this.
4. Change the checks under Who else can see this if you need to. Board always sees every event.
5. Under Counts toward attendance as, pick the attendance category the event counts toward, or Does not count.
6. Add a Location, a Meeting link, an Instagram post, a Contact person, a Contact email and a Description if you want.
7. Press Add event.

Make an event repeat

Each date is added as a separate event. To change, cancel or delete one date later, open that date’s event. The other dates do not change.

1. In the Add an event form, pick Every day, Every week, Every two weeks or Every month under Repeats.
2. Pick the last date in Repeats until. It can be up to a year after the start.
3. Press Add event.

Collect RSVPs

When Room for is full, people who answer Going are put on a waitlist. When a spot opens, the first person on the waitlist is moved to Going and gets a notice in the app.

Members who have not answered get a reminder in the app in the three days before the event, while RSVPs are open.

Unchecking Collect RSVPs on the event’s page deletes every answer. Saving changed questions asks members who said Going, or who are on the waitlist, to answer again.

1. Check Collect RSVPs in the Add an event form. For an event already added, open it and press the words beside RSVP.
2. Set RSVP closes, or leave it blank to close RSVPs when the event starts.
3. Type how many people can come in Room for, guests included. Leave it empty for no limit.
4. Change or remove the two starting questions, Are you coming? and How many guests are you bringing?, if you want.
5. Press Add a question to ask something more. Pick how it is answered in Answer with, and check Required if everyone must answer it.
6. Drag a question by its number, or press its up and down arrows, to change the order.
7. Press Add event, or Save questions on the event’s page.

Answer an RSVP

You can answer until RSVPs close. If the event is full, Going puts you on the waitlist, and you get a notice in the app when a spot opens for you.

1. Open the event from the calendar or the agenda.
2. Under RSVP, pick Going, Maybe or Can’t go.
3. If you pick Going, type how many guests you are bringing and answer the other questions.
4. Press Save RSVP.
5. To change your answer, press Edit RSVP.

See who is coming

The totals show how many are going, maybe, not coming and waiting. The going count includes guests. The lists update every few seconds while the page is open.

1. Open the event and find RSVP answers under RSVP.
2. Press Who answered to see each member’s answer and number of guests.
3. Type a name, pick a level, or change the order to narrow the list.
4. Press Question answers to see each member’s answers to the other questions.
5. Press Download CSV to save the answers as a spreadsheet file.

Change, cancel or delete an event

Changing the date or time sends a notice in the app to everyone who can see the event. A cancelled event does not count toward attendance.

Under Instagram post, press the post’s address or Not provided to add, change or remove the post shown on the page.

Files can be PDF, Word, OpenDocument, text or image files, up to 10 MB each. Everyone who can see the event can open them.

1. Open the event from the calendar or the agenda.
2. Press the title, the date and time, or any detail under About this event, and change it. Click outside it to save, or press Escape to leave it as it was.
3. To add a file, drop it on the box under the description, or press the box and pick it.
4. Press Cancel event to keep the event on the calendar, marked Cancelled. Press Reactivate event to undo it.
5. Press Delete event to remove the event and its RSVPs for good.

Check in at an event

When you are checked in, the page says You are checked in. A code stops working when the officer closes it or starts a new one, and an hour after the event ends.

1. Open the event from the calendar. From 30 minutes before it starts until an hour after it ends, press I’m here under Attendance.
2. Scan the QR code an officer shows at the event with your phone’s camera instead, and press I’m here.
3. If the page says That code is not valid, type the code the officer shows in Code and press Check the code.